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Public Records Act 2005

Recordkeeping requirements - Control of public records - Approved repositories

26: Approval of repositories

You could also call this:

"Choosing safe places to store important public records"

Illustration for Public Records Act 2005

You can think of a repository as a safe place to store important records. The Minister can approve a place, like a museum or library, to be a safe repository for public records. The Minister makes this decision based on advice from the Archives Council and the Chief Archivist. The Minister can also change or cancel this approval. The Chief Archivist can inspect these approved repositories at any time after giving notice. They can also put public records in these repositories with permission from the right people. The Chief Archivist can set rules or conditions for these repositories to make sure public records are kept safely and people can access them. The Chief Archivist wants to ensure the Crown's interests are protected and the records are maintained properly. They also want to make sure people can access these records when they need to. If necessary, the Chief Archivist can tell a repository to move public records to another approved place or back to the office that controls them.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=DLM345745.

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Part 2Recordkeeping requirements
Control of public records: Approved repositories

26Approval of repositories

  1. The Minister may, on the advice of the Archives Council, given on the recommendation of the Chief Archivist,—

  2. approve a relevant body (such as a museum, a library, another archive, or an iwi-based or hapu-based repository) as an approved repository where public archives may be deposited for safekeeping:
    1. amend or revoke that approval.

      1. The Chief Archivist may,—

      2. at any time after giving reasonable notice, inspect an approved repository:
        1. with the agreement of the administrative head of the controlling public office and the consent of the approved repository, deposit public archives in an approved repository:
          1. impose standards or conditions on, or issue instructions to, an approved repository for the purpose of ensuring that—
            1. the Crown’s interests in the public archives are preserved:
              1. the public archives are properly maintained:
                1. appropriate public access to the public archives is maintained:
                2. direct an approved repository to transfer public archives to the possession of Archives New Zealand, another approved repository, or the controlling public office.