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Public Records Act 2005

Recordkeeping requirements - Estray records, prescribed records, protected records, Ministers’ papers, and private records - Estray records

37: Other requirements for estray records

You could also call this:

"What to do with lost public records"

Illustration for Public Records Act 2005

The Chief Archivist can tell you what to do with an estray record. You might be told to manage it in a certain way or make it available to the public. You could also be asked to give the record to the Chief Archivist or another office. If you get a notice, you must do what it says. This is so the estray record is handled correctly. You have to follow the instructions in the notice. If the estray record is protected, you might be told to give it to the Chief Archivist or the local authority. You must comply with the notice you receive. This helps keep the record safe and available when needed.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=DLM345760.

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36: Inspection of estray records, or

"Showing estray records to the Chief Archivist when asked"

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38: Prescribed records, or

"Records the Minister says are specially important"

Part 2Recordkeeping requirements
Estray records, prescribed records, protected records, Ministers’ papers, and private records: Estray records

37Other requirements for estray records

  1. The Chief Archivist may, by notice in writing, direct a person in possession of an estray record to do any of the following:

  2. to manage the estray record in accordance with any standards or instructions issued by the Chief Archivist:
    1. to make the estray record available for public access or for copying:
      1. to transfer the estray record to the control of the Chief Archivist or of the controlling public office within the time specified in the notice:
        1. in the case of an estray record that is a protected record, to transfer it to the control of the Chief Archivist or the controlling local authority.

          1. A person who receives a notice must comply with that notice.