2Categories of information for purposes of sections 173 and 174 Empowered by ss 173, 174
| Item | Category | Description | |||
|---|---|---|---|---|---|
| 1 | Formal court record | Any of the following kept in the registry of the court that relate to a criminal, civil, or family proceeding: | |||
| (a) | a register or index: | ||||
| (b) | any published list that gives notice of a hearing: | ||||
| (c) | a document that— | ||||
| (i) | may be accessed under an enactment other than this Act; or | ||||
| (ii) | constitutes notice of its content to the public: | ||||
| (d) | a judgment, order, or minute of the court, including any record of the reasons given by a Judge or other judicial officer: | ||||
| (e) | the rolls of barristers and solicitors kept under section 56 of the Lawyers and Conveyancers Act 2006 or any former corresponding enactment | ||||
| The permanent court record, as prescribed by rule 7.2 of the Criminal Procedure Rules 2012 (as from time to time amended or replaced) | |||||
| 2 | Court file | A collection of documents in the custody and control of the court that relate to criminal or civil proceedings (including family proceedings) for example, applications, submissions, and supporting affidavits, but excluding notes made by or for a judicial officer for his or her personal use | |||
| 3 | Information relating to particular cases | Information held by the Ministry of Justice in hard copy form, or on the Ministry’s data sets or databases, for the purpose of assisting with the management of court proceedings | |||
| 4 | Electronic records of hearings | ||||
| Item | Category | Description | |||
|---|---|---|---|---|---|
| Permitted information | (1) | The permanent court record, as prescribed by rule 7.2 of the Criminal Procedure Rules 2012 (as from time to time amended or replaced) | |||
| (2) | Information that any of the following orders have been made in respect of a person: | ||||
| (a) | any protection order under the Family Violence Act 2018 or the Sentencing Act 2002: | ||||
| (b) | any restraining order under the Harassment Act 1997: | ||||
| (c) | any extended supervision order under the Parole Act 2002: | ||||
| (d) | any non-contact order under the Victims’ Orders Against Violent Offenders Act 2014: | ||||
| (e) | any public protection order under the Public Safety (Public Protection Orders) Act 2014 | ||||
| (3) | Information that any probation report exists in respect of a person | ||||
| Item | Category | Description | |
|---|---|---|---|
| 1 | Separate or collated administrative information and statistics taken primarily from case management systems to enable the ministry to efficiently budget, plan, and administer the court system | Includes information on the relative costs of proceedings, use of courtrooms, and deployment of court staff | |
| 2 | Case-level information that is combined with Police, Corrections, and other government agency data to support policy formation, statistics, and research | Case-level information, where all personal identification details are removed to ensure that the identity of any individual cannot be derived from the published information or data | |
| 3 | Information relating to court staff personnel matters | ||
| 4 | Aggregate information about judicial expenditure | Includes information relating to judicial travel | |
| 5 | Information on operational matters | Includes information about court buildings, resources, support systems, and other operational matters | |
| 6 | Information held by or on behalf of the Rules Committee | ||
| 7 | Statistics (counts, averages, trends, etc) and performance measures (to assess achievement against operating targets, etc) about court processes and case outcomes | Data that is extracted from case-level transactions, where all personal identification details are removed and outputs are checked to ensure that the identity of any individual cannot be derived from the published data | |
| 8 | Correspondence and other information relating to liaison between the judiciary and the Ministry of Justice about the management and administration of judicial matters | ||
| 9 | Minutes of joint committee meetings of the judiciary at which representatives of the Ministry of Justice are present |
| Item | Category | |
|---|---|---|
| 1 | Information about individual judicial expenditure | |
| 2 | Judicial communications not relating to particular cases | |
| 3 | Information about a Judge that relates to the Judge’s performance of his or her role and function as a Judge | |
| 4 | Internal communications, via email or in hard copy, between Judges and between Judges and administrative personnel about judicial administrative and management matters | |
| 5 | Minutes of committee meetings of the judiciary that relate to the management and administration of judicial affairs (but not including the Rules Committee) | |
| 6 | Judicial personnel matters, such as salary, leave, and sabbatical records, that have not been anonymised, including allocations of technology, personal expenses records, judicial training programmes, and attendance at overseas conferences | |
| 7 | Separate or collated information relating to the rostering of Judges, judicial activity information, and judicial activity statistics that identify particular Judges | |
| 8 | Judicial communications, including Judges’ papers or notes relating to particular cases |
Notes
- Schedule 2 Part B paragraph (2)(a): amended, on , by section 259(1) of the Family Violence Act 2018 (2018 No 46).