3Other functions and powers of Commissioner Empowered by s 46
1General powers
The Commissioner has all the powers that are reasonably necessary or desirable to enable the Commissioner to carry out the functions and duties imposed under this Act or another enactment.
Compare
- 1988 No 20 s 7
2Power to conduct investigations and inquiries
This clause applies if the Commissioner is carrying out functions in relation to a public service agency or a functional chief executive.
The Commissioner may conduct investigations and inquiries, and make and receive reports, that the Commissioner thinks necessary or desirable or that the Minister directs.
Compare
- 1988 No 20 s 8
3Power to obtain information
This clause applies if the Commissioner is carrying out functions in relation to any agency or a functional chief executive.
The Commissioner may require the agency or functional chief executive to supply information about their activities.
The agency or functional chief executive must supply the information and must keep all records that are necessary to enable it or them to do so.
This clause does not limit an enactment that imposes a prohibition or restriction on the availability of any information.
Compare
- 1988 No 20 s 9
4Power to enter premises
For the purposes of carrying out the Commissioner’s functions, the Commissioner, or a person specifically or generally authorised by the Commissioner, may—
- enter the premises of a public service agency; or
- require the production of information, documents, or files in the custody of a public service agency or a functional chief executive hosted by a department, and examine that information, those documents, or those files; or
- require an employee of a public service agency to answer questions to enable the Commissioner to carry out those functions.
An authorisation must be in writing and must contain—
- a reference to this clause; and
- the full name of the authorised person; and
- a statement of the powers conferred on the authorised person.
The power to enter premises is subject to the following conditions:
- entry may be made by the Commissioner or by an authorised person only:
- entry may be made only if the Commissioner has first obtained the agreement of the Minister:
- reasonable notice of the intention to enter must be given:
- entry must be made at reasonable times:
- the person entering must carry—
- evidence of their identity; and
- if they are not the Commissioner, evidence that they are authorised by the Commissioner; and
- evidence of the Minister’s agreement to the entry:
- evidence of their identity; and
- the person entering must, on first entering the premises, and, if requested, at a later time, produce to a representative of the public service agency the evidence referred to in paragraph (e).
A person has the same privileges as witnesses in courts of law when—
- producing information, documents, and files; and
- giving information or particulars; and
- answering questions.
A person may exercise 1 or more of the powers in subclause (1)(a) to (c) only if they have first given the chief executive or board responsible for the agency, or the functional chief executive, the opportunity of consulting the person about the exercise of those powers.
This clause does not limit an enactment that imposes a prohibition or restriction on—
- the availability of any information; or
- the production or examination of any information, documents, or files.
5Functions and powers may be carried out for other State services
This clause applies to State services that are not part of the public service.
The Commissioner,—
- if directed to do so by the Prime Minister, must perform functions or exercise powers under section 44 and clauses 1 to 4 and 8 to 11 in relation to an agency:
- if requested by the head of an agency, may, and, if requested by the Minister responsible for an agency, must, perform functions or exercise powers under section 44 and clauses 1 to 4 and 8 to 11 in relation to an agency:
- if requested by the head of an agency, or of any organisation listed in Schedule 1 of the State-Owned Enterprises Act 1986, may provide assistance for the setting or application of conditions of employment of its employees.
A direction by the Prime Minister must be in writing and must specify which functions or powers are to be performed or exercised by the Commissioner.
When performing a function or exercising a power in relation to an agency under section 44(b) (relating to promoting integrity, accountability, and transparency), or section 17 or 18 (relating to integrity and conduct), the Commissioner may also perform functions or exercise powers under clauses 1 to 4 and 8 to 11.
In this clause, section 44 and clauses 1 to 4 and 8 to 11 apply as if the relevant agency were a department, with any necessary modifications.
This clause does not—
- limit or affect any provision of this Act or another Act; or
- affect or prevent the performance or exercise of any function or power by an agency or an officer or employee of that agency.
Compare
- 1988 No 20 s 11
6Delegation of functions or powers
The Commissioner may, either generally or particularly, delegate functions or powers to a person or group, including a function or power delegated to the Commissioner under this Act or another enactment.
The delegation power includes power to delegate—
- the conduct of an investigation or inquiry that the Commissioner is required or empowered to conduct under this Act or another enactment:
- all or any of the functions and powers that the Commissioner has under this Act or that other enactment for the investigation or inquiry.
The Commissioner must not delegate—
- the power to delegate under this clause; or
- the power to select board members or designating the chairperson of an interdepartmental executive board under section 29; or
- the power to designate the chairperson of the board of an interdepartmental venture under section 36; or
- the powers under clauses 3 and 4 of Schedule 7 (relating to the appointment and reappointment of chief executives, respectively); or
- the powers under clause 8 of Schedule 7 (relating to the removal of a chief executive from office).
A person to whom a function or power has been delegated may, with the prior approval of the Commissioner, in writing, subdelegate the function or power to another person working in or holding a specified office in the State services.
A delegation or subdelegation under this clause must be in writing.
Subject to any general or special directions given or conditions imposed by the Commissioner, the person to whom a function or power is delegated or subdelegated may perform the function or exercise the power in the same manner, subject to the same restrictions, and with the same effect as if it had been conferred or imposed on them directly by this Act.
A person acting under a delegation or subdelegation must, in the absence of proof to the contrary, be presumed to be acting within the terms of the delegation or subdelegation.
A delegation or subdelegation may be made to a specified person or persons of a specified class, or to the holder or holders of a specified office or specified classes of offices.
A delegation or subdelegation does not affect or prevent the performance of a function or the exercise of a power by the Commissioner or affect the Commissioner’s responsibility for the actions of a person acting under the delegation or subdelegation.
Compare
- 1988 No 20 s 23
7Revocation and continuation of delegations and subdelegations
A delegation or subdelegation may be revoked in writing at will.
A delegation or subdelegation continues in force until it is revoked.
If the Commissioner who made a delegation, or the person who subdelegated a function or power under clause 6(4), ceases to hold office, or is absent from duty,—
- the delegation continues to have effect as if made by the Commissioner’s successor or the person acting for the Commissioner:
- the subdelegation continues to have effect as if made by the person’s successor or the person acting for them.
Compare
- 1988 No 20 s 24
8Application of Inquiries Act 2013
This clause applies if the Commissioner—
- investigates or inquires into any matter while carrying out functions under this Act or another Act (whether acting under a requirement imposed under an Act or on the Commissioner’s own initiative); and
- has certified that, in order to carry out those functions, it is reasonably necessary that the provisions listed in subclause (2) apply to the investigation or inquiry.
The following provisions of the Inquiries Act 2013 apply to an investigation or inquiry under this clause:
The following table is small in size and has 2 columns. Column 1 is headed Provision. Column 2 is headed Subject matter. Provision Subject matter Section 10 Duty of an inquiry to act independently, impartially, and fairly Section 14 Regulation of inquiry procedure Section 15 Power to impose restrictions on access to inquiry Section 16 Power to postpone or temporarily suspend inquiry Section 17 Designation of core participants of inquiry Sections 19–22 Evidential matters Sections 23–26 Witnesses and immunities Section 29 Offences Section 30 Penalties for offences Section 31 Contempt proceedings Section 32 Application of Official Information Act 1982 Section 34 Questions of law to be referred to High Court Those provisions of the Inquiries Act 2013 must be read—
- as if the Commissioner were an inquiry established under that Act and (if applicable) the Prime Minister or Minister who directed or requested the intervention by the Commissioner were the appointing Minister; and
- as if the terms document, information, and officer of an inquiry had the same meanings as in section 4 of that Act; and
- with other necessary modifications.
A delegation under section 21 of the Inquiries Act 2013 must be made in accordance with clause 6.
In exercising powers under the Inquiries Act 2013, the Commissioner—
- has no power to determine the civil, criminal, or disciplinary liability of a person:
- may make 1 or more of the following:
- findings of fault:
- recommendations that further steps be taken to determine the civil, criminal, or disciplinary liability of a person:
- findings or recommendations for the improvement and benefits of the State services relevant to the findings of the investigation:
- findings of fault:
- may receive a report from any person, make a report to any person, or make any public report regarding the matters investigated.
Compare
- 1988 No 20 s 9A
9Commissioner’s certificate
A certificate made under clause 8(1)(b) must—
- be in writing; and
- specify the person or persons who will be conducting the investigation or the inquiry; and
- summarise the subject matter of the investigation or the inquiry; and
- set out the reason or reasons why the Commissioner is satisfied that, in order to carry out functions, it is reasonably necessary that the provisions specified in clause 8(2) apply to the investigation or inquiry.
The Commissioner must not delegate the power to make a certificate.
The Commission’s annual report, required by section 43 of the Public Finance Act 1989, must include—
- a statement of the number of certificates made by the Commissioner under clause 8(1)(b) during the financial year to which the report relates; and
- for each certificate, a summary description of the matter that was the subject of the investigation or inquiry.
Compare
- 1988 No 20 s 9B
10Information privacy principles 6 and 7 do not apply during inquiry or investigation
This clause applies to an inquiry or an investigation for which a certificate has been issued under clause 8(1)(b).
Information privacy principles 6 and 7 do not apply to personal information contained in evidence given or submissions made to an inquiry or investigation conducted under clause 2, until the Commissioner publishes a final report or otherwise concludes the inquiry or investigation.
In subclause (2), information privacy principle and personal information have the meanings given to them in section 2(1) of the Privacy Act 1993.
Compare
- 1988 No 20 s 9C
11Immunities and privileges of participants in inquiry or investigation
Witnesses and other persons (other than counsel) participating in an inquiry or investigation under clause 2 have the same immunities and privileges as if they were appearing in civil proceedings, and subpart 8 of Part 2 of the Evidence Act 2006 applies to the inquiry or investigation, to the extent that it is relevant, as if the inquiry or investigation were a civil proceeding.
The Commissioner may make any order or direction that a Judge may make under section 52, 53, 69, or 70 of that Act with the same effect as if it were an order or a direction of a Judge.
Counsel appearing before an inquiry or investigation have the same immunities and privileges as they would have if appearing before a court.
12Remuneration and status of independent advisers
The Commissioner must pay a person appointed as an independent adviser to an interdepartmental executive board under section 29(3) fees for their services, and expenses reasonably incurred in providing those services, in accordance with the fees framework.
An independent adviser is not a public service employee by reason of their appointment to that role.
A public service chief executive, a public service employee, or a chief executive or an employee in the wider State services who is appointed as an independent adviser as a representative of their department or organisation is not entitled to any payment under this clause.
Compare
- 1988 No 20 s 22
13Remuneration and status of advisory committee members
The Commissioner must pay persons appointed to an advisory committee under section 50 fees for their services, and expenses reasonably incurred in providing those services, in accordance with the fees framework.
A member of an advisory committee is not a public service employee by reason of their appointment to an advisory committee.
A public service chief executive, a public service employee, or a chief executive or an employee in the wider State services who is appointed to an advisory committee as a representative of their department or organisation is not entitled to any payment under this clause.
Compare
- 1988 No 20 s 22
14Commissioner’s report
The Commissioner must give a report to the Minister on the operations of the Commissioner for each financial year as soon as practicable after the end of that year.
The report must be presented and published in accordance with section 44 of the Public Finance Act 1989 as if it were a department’s annual report.
Compare
- 1988 No 20 s 19
15Power to incorporate Commissioner’s report with Commission’s annual report
The Commissioner may incorporate the report required under clause 14 with the report required by section 43 of the Public Finance Act 1989 on the operations of the Commission for the relevant financial year.
Compare
- 1988 No 20 s 20
16Three-yearly briefings on state of public service
The Commissioner must give a briefing to the Minister on the state of the public service at least once every 3 years.
The purpose of a briefing is to promote stewardship of the public service.
The subject matter must be selected by the Commissioner and take into account the issues that the Commissioner considers are of significant public interest.
The briefing may include an assessment of—
- whether and the extent to which—
- the public service is achieving its purpose:
- public service chief executives, public service agencies, and Crown agents are upholding the public service principles:
- public service chief executives, public service agencies, and Crown agents are promoting stewardship of the public service, in particular its long-term capability:
- people working in the public service are meeting the required standards of integrity and conduct:
- public service agencies are achieving workforce diversity and inclusiveness:
- the public service is achieving its purpose:
- the risks and opportunities that are affecting the context in which the public service operates:
- any other matter that the Commissioner thinks is relevant.
The Minister must present a copy of a briefing to the House of Representatives as soon as reasonably practicable after receiving it.
17Access to public service agencies and functional chief executives for negotiations to form government
This clause applies if a political party wishes to have access to a public service agency or functional chief executive for the purpose of negotiations to form a government.
Access to an agency includes access to information held by the agency or having an analysis completed by the agency.
The political party must make a request to the Commissioner.
A request may be made only during the period that begins on the day after the day of an election and ends when the Commissioner is satisfied that negotiations to form a government involving that party have concluded.
In this clause, political party includes an individual who was a constituency candidate referred to in section 143 of the Electoral Act 1993.
This clause does not limit the Official Information Act 1982.
18Information to be included in request
A request to the Commissioner under clause 17 must contain sufficient information to satisfy the Commissioner of the following:
- that the political party making the request is or will be a party to negotiations to form a government; and
- that the information or analysis sought is relevant to those negotiations.
19Approval of access to public service agency
The Commissioner must approve a request under clause 17 if reasonably satisfied of the matters in clause 18(a) and (b).
This clause is subject to clause 20.
20Commissioner to set standards for access to public service agencies
The Commissioner must set standards for public service agencies and functional chief executives to follow when complying with a request under clause 17.
The standards may specify categories of information that cannot be made available under the process in clause 17.
Chief executives, interdepartmental executive boards, and boards of interdepartmental ventures must comply, and chief executives that lead agencies and boards of interdepartmental ventures must ensure that the agencies they lead comply, with those standards, unless otherwise agreed by the Commissioner.