Public Service Act 2020

Consequential amendments

Schedule 7: Appointment and performance review of public service chief executives

You could also call this:

"How the boss of a government department gets their job and is checked on their work"

The Public Service Act 2020 has rules about chief executives. You need to know that the Commissioner has the rights and powers of an employer for chief executives. The Commissioner can appoint and remove chief executives.

The Commissioner must follow certain steps when appointing a chief executive, like notifying the vacancy and establishing a panel to examine applicants. The chief executive is appointed for a term of up to 5 years and can be reappointed.

The Commissioner is also responsible for reviewing the performance of chief executives. The Commissioner can report to the Minister about the performance of chief executives. There are special rules for some chief executives, like the Solicitor-General, who has independent and constitutional functions.

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7Appointment and performance review of public service chief executives Empowered by s 58(2)

1Commissioner has rights, powers, and duties of employer

  1. The Commissioner has all the rights, powers, and duties of an employer in relation to chief executives, except as expressly provided in this Act.

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2Term of appointment

  1. A chief executive must be appointed for a term of not more than 5 years.

  2. A chief executive is eligible for reappointment for further terms.

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3Appointment

  1. Subject to clauses 4, 5, and 11, a chief executive can be appointed by the Commissioner only in accordance with this clause.

  2. If there is a vacancy or an impending vacancy for a chief executive position, the Commissioner must—

  3. inform the Minister and the appropriate Minister; and
    1. invite those Ministers to identify any matters that the chairperson of the panel under this clause must take into account when deciding upon the person to be recommended for appointment to the position.
      1. The Commissioner must notify the vacancy using the means that the Commissioner is satisfied will enable suitably qualified persons to apply for the position.

      2. For each vacancy, a panel must be established with the following members:

      3. the Commissioner or a Deputy Commissioner as chairperson; and
        1. a Deputy Commissioner or an employee of the Commission; and
          1. 1 or more persons appointed by the Commissioner after consultation with the appropriate Minister.
            1. If a vacancy is for the position of chief executive of a departmental agency or a functional chief executive, the panel must also include the chief executive of the host department.

            2. The panel must—

            3. examine applicants for the position; and
              1. seek advice from other sources that the panel thinks relevant; and
                1. deliberate on which applicant is to be recommended for appointment.
                  1. The panel must undertake those functions having regard to the requirements in this Act relating to merit-based appointments and diversity and inclusiveness.

                  2. After the deliberations of the panel, the chairperson must decide which applicant is to be recommended to the Minister for appointment.

                  3. The chairperson may invite other persons to assist the panel and to take part in the examination of applicants or the panel’s deliberations, or both.

                  4. The chairperson must forward to the Minister the name of the applicant to be recommended for appointment, together with full details of that person’s qualifications.

                  5. The Minister must refer the chairperson’s recommendations to the Governor- General in Council.

                  6. The Governor-General in Council must decide whether the chairperson’s recommendation is to be accepted or declined.

                  7. The Minister must inform the chairperson whether the chairperson’s recommendation has been accepted or declined.

                  8. If the chairperson’s recommendation is accepted, the chairperson must—

                  9. appoint the person recommended; and
                    1. publish notice of the appointment in the Gazette without delay.
                      1. If the chairperson’s recommendation is declined,—

                      2. the Governor-General may direct the chairperson to appoint a particular person to the position; and
                        1. the Governor-General is not required to comply with subclauses (1) to (14) when doing so; and
                          1. the chairperson must appoint the person and publish notice of the appointment in the Gazette without delay.
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                            4Reappointment

                            1. The Commissioner may—

                            2. recommend to the Minister that an existing chief executive be reappointed for further terms:
                              1. make the recommendation without first notifying the impending vacancy or examining other applicants or establishing a panel.
                                1. Clause 3(11) to (14) applies to the recommendation (with any necessary modifications) as if it were a recommendation under clause 3(10).

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                                5Appointment and reappointment of Government Statistician

                                1. The Government Statistician must be appointed by the Commissioner in accordance with this clause.

                                2. Subject to subclause (4), the Commissioner must appoint the Government Statistician using the process in clause 3(2) to (9) and must publicly announce the appointment.

                                3. Clauses 3(10) to (15) and 4 do not apply to the appointment or reappointment of the Government Statistician.

                                4. The Commissioner—

                                5. may reappoint the Government Statistician for further terms:
                                  1. may reappoint the Government Statistician without first notifying the impending vacancy or examining other applicants.
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                                    6Transfer of chief executives

                                    1. The Commissioner may recommend to the Minister that a chief executive or a Deputy Commissioner be transferred to fill a vacancy or an impending vacancy in a chief executive position.

                                    2. Clause 3(11) to (14) applies to the recommendation (with any necessary modifications) as if it were a recommendation under clause 3(10).

                                    3. Clause 3(10) to (15) does not apply to the recommendation if it relates to a transfer of a person into a vacancy or an impending vacancy in the position of Government Statistician.

                                    4. Before making the recommendation, the Commissioner must—

                                    5. believe on reasonable grounds that the transfer would be in the public interest; and
                                      1. obtain the chief executive or Deputy Commissioner’s agreement to the transfer; and
                                        1. consult the appropriate Ministers.
                                          1. The Commissioner must have regard to the requirement in this Act for merit-based appointments as if a transfer under this section were an appointment.

                                          2. The Commissioner may make the recommendation without notifying the vacancy or impending vacancy or examining other applicants or establishing a panel.

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                                          7Conditions of employment

                                          1. The conditions of employment of chief executives comprise—

                                          2. specific conditions of employment for chief executives provided in this Act; and
                                            1. other conditions of employment (that are not inconsistent with the conditions referred to in paragraph (a)) determined in each case by agreement between the Commissioner and the chief executive, but the Commissioner must consult the Prime Minister and the Minister about those conditions of employment before finalising them with the chief executive.
                                              1. The consultation requirement in subclause (1)(b) does not apply to the conditions of employment of the Government Statistician.

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                                              8Removal from office

                                              1. The Commissioner may remove a chief executive from office—

                                              2. for just cause or excuse; and
                                                1. with the agreement of the Governor-General in Council.
                                                  1. The Commissioner must consult the chief executive of the host department before removing a chief executive of a departmental agency or a functional chief executive.

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                                                  9Acting chief executive

                                                  1. Subclause (2) applies if—

                                                  2. there is a vacancy in the position of a chief executive; or
                                                    1. a chief executive is absent from duty (for whatever reason) and that chief executive is unable to delegate their functions, duties, and powers under this Act to another person under clause 2 of Schedule 6.
                                                      1. All or any of the functions, duties, and powers of the chief executive may be performed or exercised by another public service chief executive, or any person, appointed by the Commissioner to perform or exercise them.

                                                      2. The appointment may be made before the absence or vacancy occurs or while it continues.

                                                      3. If a new department or departmental agency or a functional chief executive role is to be established on a certain date, the Commissioner may appoint a person to act in the role whom the Commissioner thinks suitable to perform the functions and duties and exercise the powers of the chief executive of that new department or departmental agency or the functional chief executive role.

                                                      4. The appointment of an acting chief executive ceases on the date on which a chief executive of the new department or departmental agency or functional chief executive takes office.

                                                      5. An appointment of an acting chief executive and acts done by them cannot be questioned in proceedings on either of the following grounds:

                                                      6. there was no reason, or is no longer a reason, for the appointment:
                                                        1. the acting chief executive was not appointed to the position of chief executive.
                                                          1. The Commissioner must determine the conditions of employment that are to apply to an acting chief executive.

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                                                          10Performance review

                                                          1. The Commissioner is responsible to the appropriate Minister for reviewing, either generally or for a particular matter, the performance of each chief executive.

                                                          2. The Commissioner may conduct a performance review of an individual chief executive or of a group of chief executives relating to how they act together collectively (for example, of their performance as an interdepartmental executive board or the board of an interdepartmental venture).

                                                          3. When reviewing the performance of an individual chief executive of a departmental agency or functional chief executive, the Commissioner must consult the chief executive of the host department.

                                                          4. The Commissioner must determine the frequency and timing of reviews for each chief executive.

                                                          5. The Commissioner may report—

                                                          6. to the appropriate Minister or Ministers individually or as a group; and
                                                            1. in the manner the Commissioner thinks fit.
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                                                              11Special provisions for certain chief executives

                                                              1. Nothing in clauses 1, 2, 3, 4, 6, 7, 8, and 10 applies to the Commissioner when operating as the chief executive of the Commission.

                                                              2. Nothing in clauses 1, 2, 3, 4, 6, 7, and 8 applies to the Solicitor-General, and a review of the Solicitor-General’s performance under clause 10

                                                              3. must only relate to the Solicitor-General’s responsibilities as the chief executive of the Crown Law Office; and
                                                                1. must not relate to the carrying out of the independent and constitutional functions of the Solicitor-General or the performance of persons assisting the Solicitor-General in carrying out those functions.
                                                                  1. For the purposes of this Act, the Solicitor-General is the chief executive of the Crown Law Office.

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