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Reserves Act 1977

Classification and management of reserves - Management and control of reserves

32: Meetings of boards

You could also call this:

"How reserve boards have meetings and make decisions"

Illustration for Reserves Act 1977

When you are part of a board that manages a reserve, you need to have meetings. The first meeting of the board must happen within two months of the board being appointed. You will also have an annual meeting within two months of the end of the financial year.

You can have other meetings whenever the board decides to have them. A special meeting can be called by the chairperson at any time, and they must call a meeting if two members of the board ask for one in writing. You must give each member at least seven clear days' notice of a special meeting and what will be discussed.

If the Minister or Commissioner has not appointed a chairperson, you will elect one at the first meeting and at every annual meeting. The chairperson will run each meeting they attend, but if they are not there, you will choose someone else to be in charge. The person in charge gets to vote and can make a final decision if there is a tie.

For a meeting to be valid, at least half of the board members must be there if there is an even number of members, or a majority if there is an odd number. You make decisions by voting, and the majority wins. The board can make its own rules about how it runs its meetings.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=DLM444659.

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Part 3Classification and management of reserves
Management and control of reserves

32Meetings of boards

  1. The first meeting of any board appointed after the commencement of this Act shall be held not later than 2 months after the date of the gazetting or publication of the notice appointing the board.

  2. An annual meeting of the board must be held within 2 months after the end of the financial year.

  3. Other meetings shall be held as the board determines from time to time.

  4. A special meeting of the board may at any time be convened by the chairperson, and the chairperson shall call a special meeting whenever requested to do so in writing by 2 members of the board:

    provided that not less than 7 clear days' notice of every special meeting and of the business to be transacted thereat shall be given to each member, and no business other than that specified in the notice shall be transacted at any such meeting.

  5. Where the chairperson of the board has not been appointed by the Minister or by the Commissioner, as the case may be, under section 30(3), then, at the first meeting of the board and at every annual meeting and as often as the office of chairperson becomes vacant, the members shall elect one of their number to be chairperson, who, while he or she continues to be a member of the board, shall hold office as such until the appointment of his or her successor.

  6. The chairperson shall preside at each meeting of the board at which he or she is present, but in his or her absence from any meeting the members present shall elect a member to act as chairperson at that meeting.

  7. The member presiding at any meeting shall have a deliberative vote, and in the case of an equality of votes shall also have a casting vote.

  8. No business shall be transacted at any meeting of the board unless at least a quorum of members (whether voting or not) is present thereat during the whole time at which the business is transacted.

  9. A quorum shall consist of half of the whole number of the members of the board (irrespective of any vacancies) when that number is even and a majority of the members when that number is odd.

  10. Every question before the board shall be determined by a majority of the votes of the members present and voting on that question.

  11. Subject to this Part, every board may regulate its own proceedings.

Compare
  • 1953 No 69 s 9
  • 1970 No 101 s 2(2)(d)
Notes
  • Section 32(2): replaced, on , by section 3 of the Reserves Amendment Act 2005 (2005 No 68).