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RP 17B: Tax pooling accounts and their use
or “How you can use money held in tax pooling accounts to pay different types of tax”
You could also call this:

“How tax pooling accounts work and what happens to your money”

When a tax pooling intermediary puts money into a tax pooling account for you, they keep that money safe for you. The intermediary holds onto your money until it’s used in one of these ways:

  1. It goes into your tax account with the Commissioner.
  2. It goes into someone else’s tax account with the Commissioner.
  3. It’s given back to you.
  4. It’s moved to another intermediary if you ask for this.
  5. It’s moved to another intermediary if the current intermediary asks for this.

If your money is moved between intermediaries, it keeps its original date.

The intermediary has to do two important things:

  1. They must tell you that paying them doesn’t count as paying the Commissioner.
  2. They must tell the Commissioner your name, tax file number, and how much you’ve put in.

When the Commissioner gets your money and your details, they’ll let the intermediary know they’ve received it.

If the intermediary doesn’t give the Commissioner your details within 5 working days, the Commissioner will give the money back.

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Next up: RP 19: Transfers from tax pooling accounts

or “How to move money from tax pooling accounts to tax accounts”
Next

Part R General collection rules
Intermediaries: PAYE intermediaries’ responsibilities

RP 18Deposits in tax pooling accounts

  1. This section applies when a tax pooling intermediary makes a deposit in a tax pooling account on behalf of a person.

  2. The intermediary holds the principal amount of the person’s deposit in trust for the person until the amount is—

  3. credited to the person’s tax account with the Commissioner:
    1. credited to another person’s tax account with the Commissioner:
      1. refunded to the person:
        1. transferred at the person's request to another intermediary:
          1. transferred at the intermediary's request to another intermediary.

            1. For the purposes of this section and sections RP 17B and RP 19, a deposit that is transferred between intermediaries under subsection (2)(d) or (e) retains its pre-transfer date.

            2. The intermediary must—

            3. notify the person, at or before the time the person pays an amount to the intermediary, that the payment does not satisfy an obligation of the person to make a payment to the Commissioner; and
              1. notify the Commissioner by electronic means, providing for each person who has contributed an amount as a deposit,—
                1. the person’s name and tax file number; and
                  1. the amount of the person’s contribution.

                  2. On receiving the deposit and details described in subsection (3), the Commissioner must provide confirmation of receipt.

                  3. If the details described in subsection (3) are not provided within 5 working days after a deposit is made, the Commissioner must refund the deposit.

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                  Notes
                  • Section RP 18(2)(c): amended, on , by section 552(1) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(2)(d): added, on , by section 552(1) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(2)(e): added, on , by section 552(1) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(2B) heading: inserted, on , by section 552(2) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(2B): inserted, on , by section 552(2) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(4) heading: substituted, on , by section 552(3) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18(4): substituted, on , by section 552(3) of the Taxation (International Taxation, Life Insurance, and Remedial Matters) Act 2009 (2009 No 34).
                  • Section RP 18 list of defined terms request: inserted, on , by section 74 of the Taxation (Transformation: First Phase Simplification and Other Measures) Act 2016 (2016 No 27).