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Incorporated Societies Act 2022

Removal from register, amalgamation, liquidation, and other processes - Procedure for certain resolutions

228: Notice of resolutions

You could also call this:

"Getting Notice of Big Decisions Before a Society Meeting"

Illustration for Incorporated Societies Act 2022

You are part of a society and it has a committee. The committee must send you a written notice about a resolution. This notice must be sent to you at least a certain number of working days before a general meeting. The number of days is either 20 working days or the number specified in the society's constitution. You will get the notice at an address you have given the society or at the address they know is yours. The notice must tell you when and where the meeting is, what will be discussed, and the exact resolution. It must also tell you if you can appoint a proxy, or vote by post or electronically. If the resolution is about a certain topic, the notice must say the committee considered the society's purposes. The notice might include other information the society's constitution says it must. When the law talks about your address, it means the address you gave the society or the one they know is yours. This can be a physical address or an electronic one, like an email address.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=LMS101117.

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"Rules for making big decisions about a society"

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Part 5Removal from register, amalgamation, liquidation, and other processes
Procedure for certain resolutions

228Notice of resolutions

  1. The committee of the society must ensure that written notice of the resolution is sent to every member of the society at least the relevant number of days before the general meeting at which the resolution is to be submitted.

  2. The relevant number of days is—

  3. 20 working days (unless paragraph (b) applies); or
    1. the number of working days that is specified in the society’s constitution for the purposes of this section (which may be fewer or more than 20).

      1. The notice must be sent to an address for the member and otherwise in accordance with the society’s constitution.

      2. The notice must state—

      3. the time and place of the meeting; and
        1. the nature of the business to be transacted at the meeting in sufficient detail to enable a member to form a reasoned judgement in relation to it; and
          1. the text of the resolution to be submitted to the meeting; and
            1. the right of a member to appoint a proxy (if allowed by the society’s constitution); and
              1. the right of a member to cast a vote by post or electronic means (if the society’s constitution allows); and
                1. in the case of a resolution for the purpose of section 216(1)(c), a statement confirming that the committee has had regard to the purposes of the society under section 230; and
                  1. any other information required by the society’s constitution.

                    1. In this section, address, of a person (A), means—

                    2. the address (including an electronic address) specified by A for the relevant purpose; or
                      1. the actual or last known address (including an electronic address) for A, if—
                        1. paragraph (a) does not apply; or
                          1. the society knows that the address referred to in paragraph (a) is not correct.