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Privacy Act 2020

Sharing, accessing, and matching personal information - Information sharing

154: Responsibilities of lead agency

You could also call this:

“Lead agency's duties: show agreement, report on it, and follow any other legal requirements”

If you’re the lead agency for an information sharing agreement that has been approved by Order in Council, you have some important jobs to do. You need to make sure people can see a copy of the agreement for free. You can do this by having it available at your main office on working days, and by putting it on your website. You also need to write reports about how the agreement is working. The Privacy Commissioner will tell you how often to do these reports. You might have other jobs to do as well, depending on what the law says.

If you don’t want to put the agreement on your own website, you can ask the relevant Minister to put it on another government website instead. This is okay too.

It’s important to know that these rules are just for the lead agency. If you’re part of the agreement but you’re not the lead agency, you don’t have to do these things unless you’ve been asked to put the agreement on your website.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=LMS23587.

Topics:
Rights and equality > Privacy
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153: When requirement to give notice of adverse action applies, or

“When you must tell someone before taking action using their personal information”

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155: Report of lead agency, or

“Lead agency must report on information sharing agreement”

Part 7 Sharing, accessing, and matching personal information
Information sharing

154Responsibilities of lead agency

  1. A lead agency for an information sharing agreement must, if the agreement is approved by Order in Council under section 145(1),—

  2. make a copy of the agreement—
    1. available for inspection, free of charge, at the lead agency's head office on any working day; and
      1. accessible, free of charge, on an Internet site maintained by or on behalf of the lead agency; and
      2. prepare a report on the operation of the agreement at the intervals required by the Commissioner under section 156; and
        1. carry out any other responsibilities imposed by this Part.

          1. A lead agency does not need to comply with subsection (1)(a)(ii) if the relevant Minister designates an Internet site maintained by or on behalf of another public sector agency as the Internet site where a copy of the agreement is to be made accessible free of charge.

          2. To avoid doubt, nothing in this section applies to a party to an information sharing agreement that is not the lead agency except as provided in subsection (2).

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