Plain language law

New Zealand law explained for everyone

Privacy Act 2020

Sharing, accessing, and matching personal information - Authorised information matching programmes

182: Reporting requirements

You could also call this:

“What information agencies must include in reports about their information-sharing programs”

If you’re involved in a special program that shares information, the Privacy Commissioner might ask you to write a report about it. This report helps the Commissioner understand how the program is working.

The Commissioner can ask you to include different things in your report. You might need to explain how much the program costs and what good things it does. You could also talk about any problems you’ve had with the program and how you fixed them.

The Commissioner might want to know if you check the program yourself to make sure it’s working well. If you don’t tell people about the program (which you can read about in section 181), you’ll need to explain why.

You might also need to give details about how the program works. This could include how many times you matched information, how often you found differences in the information, and what you did about those differences. You’ll need to say how many times you took action because of the differences you found, and how often those actions worked out well.

The Commissioner can also ask you to include any other information they think is important for understanding how the program is working.

This text is automatically generated. It might be out of date or be missing some parts. Find out more about how we do this.

View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=LMS23656.

Topics:
Rights and equality > Privacy
Previous

181: Notice of adverse action proposed, or

“Government agencies must warn you before taking action based on conflicting information”

Next

183: Reports on authorised information matching programmes, or

“Yearly reports on approved data-sharing programmes between agencies”

Part 7 Sharing, accessing, and matching personal information
Authorised information matching programmes

182Reporting requirements

  1. If the Commissioner so requires, an agency that is involved in an authorised information matching programme must report to the Commissioner in respect of the programme.

  2. Without limiting subsection (1), the matters on which the Commissioner may require an agency to submit a report include the following:

  3. the actual costs and benefits of an authorised information matching programme:
    1. any difficulties experienced in the operation of an authorised information matching programme and how those difficulties are being, or have been, overcome:
      1. whether internal audits or other forms of assessment are undertaken by an agency in relation to an authorised information matching programme, and, if so, the results of those audits or assessments:
        1. if an agency dispenses with the giving of notice under section 181, the reasons why that dispensation is made and the grounds in support of those reasons:
          1. the details of the operation of an authorised information matching programme, including—
            1. the number of matches undertaken:
              1. the proportion of matches that revealed discrepancies in information involved in the matching:
                1. the number of discrepancies revealed:
                  1. the proportion of cases in which action was taken as a result of the discrepancies:
                    1. the number of cases in which action was taken:
                      1. the number of cases in which action was taken even though the accuracy of the discrepancy was challenged:
                        1. the proportion of cases in which action did not proceed after the individual concerned was notified of the discrepancy:
                          1. the number of cases in which action taken as a result of a discrepancy was successful:
                          2. any other matters that the Commissioner considers relevant.

                            Compare