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Arms Bill

Miscellaneous provisions - Direct access by certain government agencies to arms registry

358: Content of direct access agreements

You could also call this:

"What's in an agreement for a government agency to access the arms registry?"

Illustration for Arms Bill

If a government agency wants to access the arms registry directly, they must make an agreement. You need to know what this agreement will include. The agreement must say what information the agency can access about people with licences. The agreement must also say why the agency needs this information. It must explain what the agency will use the information for. The agreement must describe how the agency will access the information. The agreement must state who in the agency can access the information. It must also say how the agency will record each time they access the registry. The agreement must explain how the agency will keep the information safe. The agreement must say how the agency will store and get rid of the information. It must also say that the agency can only use the information for the reason they accessed it. The agreement must include rules for reviewing the agreement and checking that the agency is following the rules. The agreement must also require the agency to regularly check that they are accessing the registry correctly. This is to make sure the agency is using the information properly. You can think of this like a set of rules to keep the information safe and make sure it is used correctly.

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View the original legislation for this page at https://legislation.govt.nz/act/public/1986/0120/latest/link.aspx?id=LMS1533953.

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Crime and justice > Police and safetyRights and equality > PrivacyGovernment and voting > Government departments
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357: Consultation before entering into direct access agreement, or

"Ministers must talk to experts and the public before making a direct access agreement"

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359: Variation of direct access agreement, or

"Changing a direct access agreement with a government agency"

Part 8Miscellaneous provisions
Direct access by certain government agencies to arms registry

358Content of direct access agreements

  1. A direct access agreement must specify—

  2. the particular information in relation to licence holders that may be accessed:
    1. the particular purpose or purposes for which the information may be accessed:
      1. the particular function, duty, or power being, or to be, performed or exercised by the accessing agency for which the information is required:
        1. the mechanism by which the information is to be accessed:
          1. the position or designation of the person or persons in the accessing agency who may access the information:
            1. the records to be kept in relation to each occasion on which the registry is accessed:
              1. the safeguards that are to be applied for protecting information:
                1. the requirements relating to storage and disposal of information obtained from the registry:
                  1. that the accessing agency may use the information only in accordance with the purposes for which it was accessed:
                    1. the requirements for reviewing the agreement:
                      1. the requirement to regularly audit direct access to the registry.